Speed Up Your Company’s Processes With Digital Signatures

Digital Signatures can reduce, and even eliminate, bottlenecks in how companies manage documents and contracts.

Internal processes involving paperwork often consume a significant amount of team time, especially in sales departments that depend on contracts, proposals, and approvals. By digitizing this workflow, companies can reduce manual steps, speed up document turnaround, and support their sales strategy.

But sales is not the only department that can benefit from implementing this technology. Digital signatures can also impact the company’s broader organizational and financial operations.

Before showing how you can speed up your company’s processes with digital signatures, let’s briefly explain what this term means.

In short, a digital signature is an electronic form of acceptance that uses electronic authentication methods and activity records, such as IP capture, geolocation, date, time, and personal data, to attribute acceptance of a document to the signer. It also prevents the document from being changed by any party after it has been signed.

Click here to learn more about “what a digital signature is”.

Speeding up processes with Digital Signatures

See below how digital signatures can impact your company and how implementing this technology can speed up your business’s internal processes.

1. Increased productivity

Digital signatures help you do more in less time. This is possible because they automate several operational tasks, freeing you and your team from bureaucratic work and manual process tracking, such as sending documents for signature, sending reminders to signers, monitoring signatures, validating signed documents, and forwarding them to other departments.

Imagine that today, after closing a sale, you have to go through the following process: Find the contract; Fill it in; Sign it; Create an email with the document; Send it for signature; Confirm receipt; Track the return of the signed contract; Verify the signature; Forward it for execution; Archive it.

How many days do you lose with this process? If you are lucky, only a few. Even so, collecting physical signatures can take several days longer than a well-organized digital workflow.

With Autentique, the steps involved in sending the contract, signing it, tracking the return of the signed document, checking the signatures, forwarding it to other departments, and archiving it are practically automatic. You simply send your document and track everything through its status, without hassle. We will notify you as soon as your document is signed.

In other words, the entire process can be done digitally, without you having to print papers, move them from one place to another, or keep calling clients to ask for the contract to be returned.

2. Accessibility

Do you want to be able to sign and request signatures from your mobile phone, at any time and from anywhere?

Then digital signatures are the ideal solution. With them, your sales are not limited by location, allowing you to close contracts with people wherever they are.

And the best part: the whole process happens in real time. Signatures can be completed in seconds.

In other words, the old story of having to wait days to receive a signed contract becomes a thing of the past.

3. Cost reduction

Have you ever calculated the costs involved in collecting signatures for your company?

They probably include printing, travel, couriers, notary offices, postal services, fuel, and more. When you add it all up, how much do you spend each month?

For companies with higher demand, this amount can certainly represent a significant part of monthly expenses.

The good news is that, with digital signatures, these costs drop sharply, since you no longer depend on travel, notary offices, or postal services.

In addition to reducing printing and travel costs, expenses related to paper and physical storage also tend to fall, as the process becomes digital.

4. Time savings

Since documents are sent and signed online, you reduce contract turnaround time compared to processes that depend on printing, manual signatures, and physical delivery. You also avoid wasting time in queues or traffic.

At the same time, the ability to automate processes also reduces the time needed to collect signatures, allowing you or your team members to focus on other tasks.

5. Security

In addition to the encryption-based processes used in signatures completed with Autentique, there are other mechanisms that help keep your document secure:

• The document cannot be changed after signing;
• Only you, the signer, and authorized people can access the document;
• Information such as the date and time when the document was signed, opened, and viewed is always recorded.

Areas that benefit the most

Some areas of the company are directly impacted and can benefit from the advantages mentioned above. These include:

• Sales / Commercial department;
• Finance department;
• Purchasing department;
• Legal department.

In summary

With digital signatures implemented in your company, you no longer need to depend on printers or document transport, nor do you need to wait for the recipient to sign and return the document physically. You can send and sign documents anywhere, at any time.

With all the digital resources we use today, why not use them to sign your documents too? With Autentique, it is easy, fast, and secure.